2000 - INTERNAL OPERATIONS

2110 ORIENTING NEW BOARD MEMBERS

Adoption Date: 06/12/2007

The Board and its staff shall assist each new member-elect to understand the Board's functions, policies, and procedures before he/she takes office, by the following methods:

a) The electee shall be given selected materials relating to the responsibilities of Board membership, which material is supplied by the Monroe County School Boards Association, the New York State School Boards Association, the National School Boards Association, and/or other professional organizations;

b) The electee shall be invited to attend Board meetings and to participate in its discussions;

c) The Clerk shall supply material pertinent to meetings and shall explain its use;

d) The electee shall be invited to meet with the Superintendent and other administrative personnel to discuss services they perform for the Board;

e) A copy of the Board's policies and by-laws shall be given to the electee by the Clerk;

f) The opportunity shall be provided for new Board members to attend the New York State School Boards Association orientation program.

Policy References

2000 - INTERNAL OPERATIONS

2120 USE OF PARLIAMENTARY PROCEDURE

Last Updated Date: 9/24/2008

Adoption Date: 06/12/2007

The business of the Board of Education shall be conducted in accordance with the authoritative principles of parliamentary procedure as found in the latest edition of Robert's Rules of Order.

Policy References

2000 - INTERNAL OPERATIONS

2130 BOARD MEMBER TRAINING

Last Updated Date: 1/13/2011

Adoption Date: 6/12/2007

Revisions History: 1/11/2011

Training requirements for Board members in the first year of their first term as a Board member is two-fold.

Training on Financial Oversight, Accountability and Fiduciary Responsibilities

Currently, within the first year of election or appointment, each Board member must complete a minimum of six (6) hours of training on the financial oversight, accountability and fiduciary responsibilities of a school board member.

Re-elected Board members are not required to repeat this training. Additionally, re-training is not required if the Board member has previously fulfilled this requirement as a first-term member of a component school district.

Training on Powers, Functions and Duties of Board Members and Other Authorities 

Beginning July 1, 2011 and thereafter, in addition to the above training, during the first year of a Board member's first term, he/she shall be required to complete a training course acquainting them with the powers, functions and duties of Boards of Education, as well as the powers and duties of other governing and administrative authorities affecting public education.

Re-elected Board members shall not be required to repeat this training. Additionally, should a voting Board member be seated or appointed on or before August 13, 2010, the signing date of Chapter 388 of the Laws of 2010, he/she is not required to take this training.

Curricula and Compliance

Training on financial oversight, accountability and fiduciary responsibilities shall be approved by the Commissioner of Education in consultation with the State Comptroller. General training shall be approved by the Commissioner of Education. Providers shall be approved by the Commissioner. Curricula may be offered together as a single course or separately.

Upon completing the required training, the Board member shall file with the District Clerk a certificate of completion issued by the provider of the training. Actual and necessary expenses incurred by a Board member in complying with these requirements are a lawful charge up the District. 

Policy References

Education Law Section 2102-a
8 New York Code of Rules and Regulations (NYCRR)
Section 170.12(a)

2000 - INTERNAL OPERATIONS

2210 COMMITTEES OF THE BOARD

Adoption Date: 06/12/2007

Committees of the Board

The Board and/or the President of the Board may at its discretion establish committees for the purpose of undertaking a specific task in connection with Board activity. These committees, however, cannot make legal decisions for the entire Board.

At the request of the Board, the President shall appoint temporary committees consisting of less than a quorum of the full membership for special purposes. These committees shall be discharged on the completion of their assignment. The President of the Board shall be an ex-officio member of such committees.

Visitation Committees (Visitation of School Buildings by Board of Education Members)

The Board of Education shall appoint one (1) or more committees to visit every school or department at least once annually and report on their conditions at the next regular meeting of the Board.

Audit Committee

The Board has established an audit committee to oversee, and report to the Board on, the annual audit of the District.

Advisory Committees

The Board of Education may appoint citizen advisory committees whenever it determines the formation of such committees is in the best interest of the School District. Such committees shall serve at the pleasure of the Board and, unless specifically charged with a continuing function, shall be considered discharged when the relevant reports, statements, or recommendations have been made.  The Board shall consider and, within a reasonable time, respond to the recommendations offered by such committees but must reserve ultimate decisions to its own best judgment. The Board has the right to accept, reject or modify all or any part of a committee recommendation.

Policy References

Education Law Sections 1708, 2116-c and 4601

2000 - INTERNAL OPERATIONS

2310 MEMBERSHIP IN ASSOCIATIONS

Adoption Date: 06/12/2007

The School District may be a member of the Genesee Valley School Boards Institute, the Monroe County School Boards Association, the New York State School Boards Association, and the National School Boards Association. Additionally, the Board may maintain membership and participate cooperatively in other associations.

Policy References

Education Law Section 1618
Comptroller's Opinion 81-255

2000 - INTERNAL OPERATIONS

2320 ATTENDANCE BY BOARD MEMBERS AT CONFERENCES, CONVENTIONS AND WORKSHOPS

ADOPTED 6/12/2007

The Board believes that continuing in-service training and development are important for its members. The Board, therefore, encourages the participation of all members at appropriate school board conferences, conventions, and workshops which are believed to be of benefit to the School District. However, in order to control both the investment of time and funds necessary to implement this policy, the Board establishes the following guidelines:

a) A calendar of school board conferences, conventions and workshops shall be maintained by the District Clerk. The Board will periodically decide which meetings appear to be most
likely to produce direct and indirect benefits to the School District.

b) Funds for participation at such conferences, conventions, workshops and the like will be budgeted for on an annual basis. When funds are limited, the Board will designate which
members are to participate at a given meeting.

c) Reimbursement to Board members for all actual and necessary registration fees, expenses of travel, meals and lodging, and all necessary tuition fees incurred in connection with
attendance at conferences and the like will be in accordance with established regulations for expense reimbursement.

d) When a conference, convention or workshop is not attended by the full Board, those who do participate will be requested to share information, recommendations, and materials aquired at the meeting.

The authorization for Board members to attend a conference, convention, workshop and the like shall be by Board resolution adopted prior to such attendance. However, the Board, in its discretion, may delegate the power to authorize attendance at such conferences to the President of the Board of Education.

Where authorization has been delegated to the President of the Board, no expense or claim form shall be paid unless a travel order or similar document signed by the President is attached to such form, authorizing the claimant to attend the conference.

Policy References

Education Law Section 2118
General Municipal Law Sections 77-b and 77-c

2000 - INTERNAL OPERATIONS

2330 COMPENSATION AND EXPENSES

Adoption Date: 06/12/2007

No member of the Board may receive any compensation for his/her services unless he/she shall also serve as District Clerk and be paid as Clerk. All members of the Board of Education may be reimbursed for actual expenses incurred in representing the District. All bills or claims for reimbursement must be itemized in reasonable detail.

Policy References